GMAIL ADDS NEW BLOCK SENDER COMMAND

Gmail has a new “block sender” command that’s much better than their “report spam” button. We’ve labeled hundreds of items as spam, only to see them come back the next day. We’ve tried using filters as well, but sometimes they filter out too much and you miss things you would have liked to see.

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HELP WITH EMAIL

“Sidekick” by Hubspot is a free add-on for Google Chrome or Microsoft Outlook that lets you know when your emails were read and also when to schedule them. The business version syncs with the leading contact manager Salesforce and fills in info from the giant Salesforce database. That way you know which companies have visited your website, what competitors they have and other info. Gotcha!

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GMAIL TIPS

— “Auto-Advance” is helping Joy to get through her Gmail a wee bit faster. What it does is automatically advance you to the next email in your list, so you don’t have to waste time leaving an email and going back to check another. To enable it, click the picture of a tiny gear, then “settings,” then choose “Labs.” Click “enable” next to “Auto-Advance.” — “Boomerang for Gmail” is a plug-in for scheduling emails to go out when you want them to go out. You may be writing at 3 am, but you’d rather they went out the next morning at 9. It’s free unless you’re a heavy user, and works with Chrome, Firefox and Safari web browsers. — To […]

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GMAIL TIP

Our friend Ida, who is 95, likes to print out her Gmail messages, but the print is often too tiny, and she hates printing the column on the left listing all the folders. We have encountered this tiny print problem once in a while on our machines. But our solution for this — moving the text into MS Word, was too complicated for her, she said. So we tried another solution.

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EMAIL MARKETING

Email marketing service companies provide templates for emailed newsletters, ads and fundraising materials. They also help target your audience, time your campaign, and analyze the results. Finally, they’ll send you a warning if you’re in danger of getting blocked for sending too much email. Here’s an example of costs from one of the leading companies, “MailChimp.” They let you send up to 2,000 emails to 2,000 subscribers for free; beyond that, it’s about $10 a month. There’s a comparison of major services at email-marketing-options.com.

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GOING DARK

What if Hilary Clinton had used encrypted email instead of a private email service? Could anyone have uncovered her conversations? We don’t know the answer but we have one word for privacy seekers: encryption.

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ORGANIZING MAIL ON THE IPAD

Joy’s friend Frieda asked her how to put mail into folders on the iPad. We find computers more practical for email, so we scratched our heads for a minute before coming up with these simple steps.

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SELF-DESTRUCTING MESSAGES

PrivNote.com -Write a note to someone that will self-destruct after they read it. They get a link to it in their email or text message and you get notified when it’s read. You can even give the note a reference number.

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GMAIL TIPS AND TRICKS

Google the phrase “Gmail Cheat Sheet” and you’ll get a handy chart full of keyboard shortcuts for common Gmail commands.
We were already using “r” for reply and “c” to compose a new message, but we discovered a lot more. For instance, type the forward slash “/” (without the quotes) to put your cursor right in the search box, which is faster that moving there with your mouse.

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DEALING WITH MICROSOFT

A reader wrote in to say he’s frustrated with Windows Live Mail, which is part of Windows 7, and would like to have Windows Mail back, which was part of Vista.

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